EVERLANDS COMMUNITY DEVELOPMENT
DISTRICT

REGULAR BOARD MEETING FEBRUARY 11, 2022
10:00 A.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.everlandscdd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA EVERLANDS
COMMUNITY DEVELOPMENT DISTRICT
Offices of B.S.E. Consultants, Inc. 312 South Harbour City Boulevard Melbourne, Florida 32949 REGULAR BOARD MEETING
February 11, 2022
10:00 A.M.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Consider Ratification of Items Approved at the November 12, 2021 Regular Board Meeting
Approval of Minutes
November 12, 2021 Regular Board Meeting Minutes…	Page 2
Old Business
New Business
Consider Approval of Certification Letter for Palm Vista – WM & FM Extension
– FDEP Water and Sewer Clearance…	Page 5
Consider Approval of Requisition No. 2…	Page 10
Consider Approval of Engineering Report…	Page 14
Discussion Regarding Bond Issue
Administrative Matters
Board Members Comments
Adjourn

Page 1

EVERLANDS COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
NOVEMBER 12, 2021

CALL TO ORDER

The Regular Board Meeting of the Everlands Community Development District (the “District”) was called to order at 10:08 a.m. at 312 South Harbor City Boulevard, Melbourne, Florida 32949.

PROOF OF PUBLICATION

Proof of publication was presented which showed that notice of the Regular Board Meeting had been published in Florida Today on September 28, 2021, as legally required.

ESTABLISH A QUORUM

A quorum was established with the following Supervisors in attendance: Gregory J. Pettibon, Jeffrey Alexander and Bojana Brown
Also in attendance were Frank Sakuma of Special District Services, Inc.; Attorney Ginger Wald of Billing, Cochran, Lyles, Mauro & Ramsey, P.A. (by phone); Ken Ludwa of B.S.E. Consultants, Inc.

ADDITIONS OR DELETIONS TO THE AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES

September 2, 2021, Special Board Meeting & Public Hearing

The September 2, 2021, Special Board Meeting & Public Hearing minutes were presented for Board approval. A motion was made by Mr. Pettibon, seconded by Ms. Brown and passed unanimously approving the September 2, 2021, Special Board Meeting & Public Hearing Minutes, as presented.

OLD BUSINESS

There were no Old Business items to come before the Board.

NEW BUSINESS

Consider Resolution 2021-21 Adopting Fiscal Year 2020/2021 Amended Budget

Mr. Sakuma presented Resolution 2021-21 entitled:

RESOLUTION NO. 2021-21

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE EVERLANDS COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2020/2021 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

Mr. Sakuma read the title of the resolution into the record and stated that it provides for approving and adopting an amended final fiscal year 2020/2021 budget.

A motion was made by Mr. Pettibon, seconded by Mr. Shaver and unanimously passed approving and adopting Resolution No. 2021-21, as presented, thereby adopting an amended final fiscal year 2020/2021 budget.

Consider Approval of Requisition No. 1

Mr. Sakuma presented Requisition No. 1 against the Special Assessment Bonds, Series 2021.

A motion was made by Mr. Pettibon, seconded by Mr. Shaver and unanimously passed approving Requisition No. 1 as presented.

Note: At approximately 10:15 a.m., Mr. Sakuma recessed the Regular Board Meeting and opened the Auditor Selection Committee Meeting.

AUDITOR SELECTION COMMITTEE

Mr. Sakuma presented the committee with the results of the legal advertisement requesting proposals from qualified audit firms. Only one qualified firm, Grau & Associates, responded to the advertisement.

A motion was made by Mr. Pettibon, seconded by Mr. Shaver and unanimously passed that Grau & Associates be hired to perform the September 30, 2021, September 30, 2022, and September 30, 2023, annual government audits and also be selected, subject to fee adjustments for inflation, to perform the fiscal year end audits for the following two years (FYE 9/30/24 and 9/30/25).

After further discussion related to having only received one response from the advertisement, a motion was made by Mr. Pettibon, seconded by Mr. Shaver and unanimously passed, waiving any additional responses from other qualified firms.

Note: At approximately 10:17 a.m., Mr. Sakuma closed the Auditor Selection Committee Meeting and simultaneously reconvened the Regular Board Meeting.

ADMINSTRATIVE MATTERS

There were no Administrative Matters brought before the Board.

BOARD MEMBER COMMENTS

No comments were made by Members of the Board.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Pettibon, seconded by Mr. Shaver and passed unanimously to adjourn the meeting at 10:20 a.m.

ATTESTED BY:

Secretary/Assistant Secretary	Chairperson/Vice-Chair

S

B

E

B.S.E. CONSULTANTS, INC.
C onsulting ~ Engineering ~ Land Surveying
January 25, 2022

Scott M. Glaubitz, P.E., P.L.S. President

Hassan Kamal, P.E. Vice President

Via E-Mail
Mr. Greg Pettibon
Lennar – Palm Atlantic Division 8895 N. Military Trail
Palm Beach Gardens Email:

Re:	Palm Vista Water Main and Force Main Extension Clearance FDEP Water Permit # 0032426‐404‐DSGP Clearance
FDEP Sewer Permit # 0356573-001-DWC/CG Clearance
B.S.E. File #10860.600

Dear Greg:

This letter is to certify the following:

Construction of the 16” PVC water main has been completed from St Johns Heritage Parkway (SJHP) Station 78+48 to Station 132+15 (Pace Drive to Emerson Drive) and Emerson Drive Station 199+10 to Station 227+89 (SJHP to Amador Avenue). The water main was constructed in conformance with the approved plans and specifications.  FDEP cleared the line for service on January 25, 2022 (copy of FDEP clearance enclosed). Note that the segment of the water main from SJHP Station 25+50 to Station 78+48 was previously cleared and certified.

Construction of the 16” PVC force main on has been completed from SJHP 24+50 to Station 130+86 (St. Johns Preserve to Emerson Drive). The force main was constructed in conformance with the approved plans and specifications. FDEP cleared the line for service on January 25, 2022 (copy of FDEP clearance enclosed).

Should you have any questions, please feel free to contact me.

Very truly yours,

Ken Ludwa, P.E.
Ken Ludwa, P.E. Senior Project Engineer
B.S.E. Consultants, Inc.

KL/ms
10860.600.corr.22-kl-267.jan
Enclosures

Civil ~ Agricultural ~ Transportation ~ Utility ~ Site Planning ~ Environmental 312 South Harbor City Boulevard, Suite #4, Melbourne, Florida 32901
Telephone: (321) 725-3674 ~ Fax: (321) 723-1159 ~ Toll Free: 1-800-523-4BSE(4273) ~ Email: info@bseconsult.com

Alicia Mateo

From:	no-reply@dep.state.fl.us
Sent:	Tuesday, January 25, 2022 11:18 AM
To:	Info
Cc:	DEP_CD@dep.state.fl.us; Javed.Mayet@FloridaDEP.gov; CHRISTOPHER.LITTLE@PALMBAYFLORIDA.ORG; CHRISTOPHER.LITTLE@PALMBAYFLORIDA.ORG; Info
Subject:	DEP PW Clearance Issued (0032426-404-DSGP - PALM VISTA WATER MAIN EXT.) (BSE #10860.301)

FLORIDA DEPARTMENT OF
Environmental Protection
Bob Martinez Center 2600 Blair Stone Road
Tallahassee, Florida 32399-2400

Ron DeSantis
Governor

Jeanette Nuñez
Lt. Governor

Shawn Hamilton
Secretary

PW Clearance Electronic Submission Potable Water FINAL PARTIAL Clearance

01/25/2022

Dear Hassan Kamal,

Clearance Type: FINAL PARTIAL
Construction Permit Number: 0032426-404-DSGP
Supplier PWS ID: 3050442
Project Name: PALM VISTA WATER MAIN EXT.
Portion of Project to be Cleared: Partial #3 (final segment): 8,220 LF of 16" PVC water main from Station 78+48 on St Johns Heritage Pkwy (SJHP), turning east on Emerson Drive and terminating near the intersection of Amador Avenue.
Permittee: PALM BAY, CITY OF PWS Supplier: PALM BAY, CITY OF PWS Owner: PALM BAY, CITY OF
Deviations (when applicable): N/A

This letter acknowledges receipt of the clearance request form and supporting information, dated 01/25/2022. The submitted information demonstrates the system extension has been constructed in accordance with the FDEP Permit Number above and related plans and materials and that satisfactory pressure and bacteriological tests were conducted in accordance with the AWWA standards. Based on the certification and satisfactory bacteriological results, the Department is clearing the system for service.

Final Clearance-Approved

Enclosures:

To help protect your privacy, Micro so ft Office prev ented auto matic downlo ad o f this picture from the Internet.
Dep Customer Survey

All Supporting documentation provided by the applicant can be found here: https://prodenv.dep.state.fl.us/DepNexus/public/electronic-documents/3050442/facility!search
This link will not be available immediately. These documents will be available no later than 3 days from the date of issuance of this letter.

Attachments:
Community Public Drinking Water Systems

If you have any questions or comments regarding this FINAL PARTIAL clearance, please contact Javed Mayet via e-mail at Javed.Mayet@FloridaDEP.gov for further information.

Sincerely,
STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION

From:	Info
To:	Ken Ludwa
Cc:	BSE-File
Subject:	FW: Wastewater Notification Received - Facility ID: FLA103357 (BSE#10860.301)
Date:	Tuesday, January 25, 2022 9:00:00 AM
Attachments:	ATT00001.bin

From: no-reply@dep.state.fl.us <no-reply@dep.state.fl.us>
Sent: Tuesday, January 25, 2022 8:59 AM
To: Info <info@bseconsult.com>
Cc: DEP_CD@dep.state.fl.us
Subject: Wastewater Notification Received - Facility ID: FLA103357

FLORIDA DEPARTMENT OF
Environmental Protection
Bob Martinez Center 2600 Blair Stone Road
Tallahassee, Florida 32399-2400

Ron DeSantis
Governor

Jeanette Nuñez
Lt. Governor

Shawn Hamilton
Secretary

Receipt for Notification Submission

January 25, 2022 Hassan Kamal
PALM BAY #1 WRF - FLA103357 1105 TROUTMAN BLVD NE PALM BAY, FL

This is to acknowledge that your Notification of Completion of Construction for a Domestic Wastewater Collection/Transmission System was received on January 25, 2022.

The form and supporting information fulfills the requirements to notify DEP the domestic wastewater collection/transmission system described below has been constructed in accordance with the associated DEP Permit Number and related plans and materials.

DEP may contact you for additional information. If you indicated substantial deviations and you do not hear from your district office, your project may be placed into service 10 days from the date of this letter. If you did NOT indicate substantial deviations and you do not hear from your district office, your project may be placed into service 3 days from the date of this letter.

This Clearance Notification Process does not relieve you from the responsibility of obtaining other permits or authorizations from other agencies (federal, state, city, etc.) that may be required for the project.

In support of your notification you provided the following information:

Construction Permit Number:	0356573-001-DWC/CG
Project Name:	Palm Vista Force Main Extension

Project Location:	Palm Bay, Florida
Permittee:	City of Palm Bay
Collection System Owner:	City of Palm Bay
Treatment Facility:	PALM BAY #1 WRF - FLA103357
Clearance Type:	Final Clearance
Submitter Indicated Substantial Deviations?: No
Substantial Deviations (when applicable):

Attachments:
File Description: FM asbuilts
File Name: 2072 PALM VISTA - FORCE MAIN ASB.pdf
File Hash: bd4da6b097f95bef8807859d515ad3dde0735a10be13396e70c8fbf0450b2ee7
Attachments:
File Description: Sewer Clearance form
File Name: 0356573-001-DWC-CG Clearance FM Partial 2 s-s.pdf
File Hash: 678aae266726003484736b7f722dd80f60e43a23df94bfac3efd3db0fa125c6f

All files related to your facility may be viewed at our Departmental Information Portal: https://prodenv.dep.state.fl.us/DepNexus/public/electronic-documents/FLA103357/facility!search Please allow up to three (3) business days for the above documents to appear.
Staff will notify you of any additional information that may be required to complete your notification. The Office for your project is:
Central District
DEP_CD@dep.state.fl.us

Please contact this Office for any questions regarding your project.

Dep Customer Survey

EVERLANDS COMMUNITY DEVELOPMENT DISTRICT SPECIAL ASSESSMENT BONDS, SERIES 2021
(2021 Project)

(Acquisition and Construction)

The undersigned, a Responsible Officer of the Everlands Community Development District (the “District”) hereby submits the following requisition for disbursement under and pursuant to the terms of the Master Trust Indenture between the District and U.S. Bank National Association, as trustee (the “Trustee”), dated as of September 1, 2021, as supplemented by that certain First Supplemental Trust Indenture dated as of September 1, 2021 (collectively, the “Indenture”) (all capitalized terms used herein shall have the meaning ascribed to such term in the Indenture):

Requisition Number: 2

Identify Acquisition Agreement, if applicable;

Name of Payee: Billing, Cochran, Lyles, Mauro & Ramsey, P.A.

Amount Payable: $1,075.83

Purpose for which paid or incurred (refer also to specific contract if amount is due and payable pursuant to a contract involving progress payments): Everlands CDD Construction Bond related legal administrative and construction activities.
Fund or Account and subaccount, if any, from which disbursement to be made:

Series 2021 Acquisition and Construction Account of the Acquisition and Construction Fund.

The undersigned hereby certifies that:

obligations in the stated amount set forth above have been incurred by the District,

each disbursement set forth above is a proper charge against the Series 2021 Acquisition and Construction Account;

each disbursement set forth above was incurred in connection with the Cost of the 2021 Project; and

each disbursement represents a Cost of 2021 Project which has not previously been paid.

The undersigned hereby further certifies that there has not been filed with or served upon the District notice of any lien, right to lien, or attachment upon, or claim affecting the right to receive payment of, any of the moneys payable to the Payee set forth above, which has not been released or will not be released simultaneously with the payment hereof.

The undersigned hereby further certifies that such requisition contains no item representing payment on account of any retained percentage which the District is at the date of such certificate entitled to retain.

Originals or copies of the invoice(s) from the vendor of the property acquired or the services rendered with respect to which disbursement is hereby requested are on file with the District.

EVERLANDSCOMMUNITY DEVEL

By:	-L::>.J=.:...;=---...o::....i...::"'-"-"=,;=-,.....=.	=liZ=-ca-=::..:_,J-J--=S'(/L (S
7.A TJ <1-r  l   Cl..,
Date: 	

CONSULTING ENGINEER'S APPROVAL FOR
NON-COST OF ISSUANCE OR NON-OPERATING COSTS REQUESTS ONLY

The under igned Consulting Engineer hereby certifies that this disbursement is for the Cost of the 2021 Project and is consistent with: (i) the Acquisition Agreement; and (ii) the report of the Consulting Engineer, as such report shall have been amended or modified.

Consulting Engineer

2

BILLING, COCHRAN, LYLES, MAURO & RAMSEY, P.A. SUNTRUSTCENTER,S THFLOOR
515 EAST LAS CLAS BOULEVARD FORT LAUDERDALE, FLORIDA 33301 (954) 764-7150

EVERLANDS COD
SPECIAL DISTRICT SERVICES 10807 SW TRADITION SQUARE PORT ST. LUCIE FL 84987

Attn: B.FRANK SAKUMA, JR,

Account No: Statement No:

Page: 1
10/31/2021
1077-21124M
171819

EVERLANDS COD CONSTRUCTION
BOND RELATED LEGAL ADMINISTRATIVE AND CONSTRUCTION ACTIVITIES

10/13/2021	Fees	

Hours	
MJP	RECEIPT AND REVIEW OF CORRESPONDENCE FROM		
	ATTY. SANFORD WITH ATTACHED CONSTRUCTION		
	REQUISITION FORM AND REPLY THERETO	0.30	
MJP	CORRESPONDENCE TO GREG PETTIBON, t<EN LUDWA,		
	AND FRANK SAKUMA WITH ATTACHMENT RE:		
	CONVEYANCES	0.30	
MJP	RECEIPT AND REVIEW FURTHER CORRESPONDENCE
FROM ATTY. SANFORD	
0.10	
MJP	RECEIPT AND REVIEW ADDITIONAL		
	CORRESPONDENCE FROM ATTY. SANFORD WITH		
	ATTACHMENT RE: ANCILLARY DOCUMENTS	0.20	
10/18/2021			
MJP	RECEIPT AND REVIEW OP CORRESPONDENCE FROM		
	ROBERT HEDGECOCK RE: CONSTRUCTION		
	REQUISITION	0.20	
10/19/2021			
MJP	CORRESPONDENCE TO CLERK OF COURT -		
	RECORDING WITH ANCILLARY DOCUMENTS	0.40	
MJP	CORRESPONDENCE TO FRANK SAKUMA ANO ATTY.		
	SANFORD WITH ATTACHMENT RE: RECORDING OF PROJECT DOCUMENTS	
0.20	
10/20/2021			
MJP	CORRESPONDENCE TO GREG PETTIBON RE: PROJECT		
	COSTS	0.20	
MJP	RECEIPT AND REVIEW OF CORRESPONDENCE FROM		
	GREG PETTIBON	0.20	
10/25/2021			
MJP	RECEIPT AND REVIEW RECORDED COPIES (X3) OF		
	ANCILLARY DOCUMENTS RETRIEVED FROM PUBLIC		
	RECORDS WEBSITE OF COUNTY CLERK OF COURT	0.30	

EVERLANDS COD

EVERLANDS COD CONSTRUCTION

Account No: Statement No:

Page:2
10/31./2021
1077•21124M
171819

BOND RELATED LEGAL ADMINISTRATIVE AND CONSTRUCTION ACTIVITIES

MJP	
CORRESPONDENCE TO DISTRIBUTION LIST WITH	Hours	
	ATTACHED COPIES (X3) OF RECORDED ANCILLARY		

MJP	DOCUMENTS
RECEIPT AND REVIEW ORIGINAL RECORDED	0.30	
	ANCILLARY DOCUMENTS (X3) FROM CLERK OF		
	COURT	0.30	

10/28/2021
MJP	CORRESPONDENCE TO DISTRICT MANAGER WITH
ENCLOSURES RE: ANCILLARY DOCUMENTS	
0.40		
MJP	CORRESPONDENCE TO FRANK SAKUMA WITH ATTACHMENTS	
0.20		
	For Current Services Rendered	3.60	1,044.00	

Timekeeper

Tille

Recapitulation

Hours

Rate

Total

MICHAEL J. PAWELCZYK

PARTNERS

3.60

$290.00

$1,044.00

Expenses

10/19/2021	COURIER EXPENSE (245) FEDERAL EXPRESS· DELIVERY TO BREVARD COUNTY CLER!< OF COURT	
31.83	
	Total Expenses	31.83	
	Previous Balance	$6,621.00	
	Total Current Work	1,075.83	
	
Balance Due	
$7,696.83	

PLEASE MAKE CHECKS PAYABLE TO
BILLING, COCHRAN, LYLES, MAURO & RAMSEY, P.A.
PLEASE RETURN ONE COPY OF THIS STATEMENT WITH YOUR PAYMENT
IRS NO 59•1756046

CONSIDER APPROVAL OF ENGINEERING REPORT

TO BE DISTRIBUTED UNDER SEPARATE COVER